ChatGPT Enhances Document Analysis, Knowledge Scaling, and Strategic Proposals

Key Quotes

"The ability of pulling it out and um tell a quick story here in terms of you know triggers and and knowing what to emphasize you know if you're like me you've um you've spent time watching crime movies or crime shows right and i remember a while back now 25 years ago or so i was picked to be on a murder trial as on a five day jury here in town and um you know as you watch those tv shows and movies right there's always music there's always triggers right there's always some sort of sign maybe a heightened pace or voice change or some sort of musical undertones right that tells you something's really important and in court there really isn't"

Cary Weston uses a crime movie analogy to illustrate how important it is to identify key signals within documents. He explains that just as movies use cues to highlight important moments, documents often present information uniformly, making it difficult to discern what is truly significant without careful analysis. This highlights the challenge of extracting crucial information from dense text.

"so what you can figure out what's important to them when you can figure out what's important to success right what's what should you rank what should you prioritized um reading the intent right the the intent is always difficult so that's a great way to figure out what they really mean what they really want especially like i said if you get the chance to talk to them that's gold too right trying to figure out what success looks like"

Cary Weston emphasizes the difficulty of discerning the true intent behind written communication. He suggests that by analyzing what is important to the document's creators and what defines success for them, one can better understand their underlying goals. This is crucial for effective communication and achieving desired outcomes.

"why not do a little work and say hey listen this is the situation i have this rfp from this um company right this organization and here's maybe even give it to it right do the analysis of what of what they want right help me analyze it and then let's go to the web and let's figure out some recent news some background about this particular organization what can you tell me that's relevant to some of the business goals or needs that they have here is there anything on their website are there any news releases any articles any announcements anything happening that would be relevant to help me paint a bigger picture"

Cary Weston proposes a strategy for gaining a comprehensive understanding of an organization by combining document analysis with external research. He suggests feeding an RFP into ChatGPT for initial analysis and then using the AI to search the web for recent news, announcements, and website information. This approach aims to create a more complete picture of the organization's context and needs.

"so the ability of teaching in my absence the ability of taking the expertise and experiences and routines that i have that end up being a document of some sort and then feeding it back into chat gpt and then creating recipe insights guidance in a meaningful and teaching way so i can have someone else see how to do this for themselves i think that's i think that's a really cool use of chat gpt"

Cary Weston highlights the power of using ChatGPT to create training materials that can scale knowledge and expertise. He explains that by feeding existing documents and processes into the AI, one can generate guides that teach others how to perform tasks, effectively replicating their own knowledge and experience. This allows for knowledge transfer even in their absence.

"if you're only passing that code that gpt the configuration the output of what you did to somebody else so that they can use it the logic and reasoning and insight and value of why and how they could do it themselves goes away right it's like passing somebody a calculator and telling them exactly what buttons to push and then wondering why they don't understand the concept of the mathematical equation if they don't have the calculator"

Cary Weston cautions against over-reliance on simply passing AI configurations or outputs to others without explaining the underlying logic. He uses the analogy of giving someone a calculator without teaching them math to illustrate that true understanding and independent capability are lost. Cary emphasizes the importance of teaching the "why" and "how" to foster critical thinking and genuine AI literacy.

"and the last piece i didn't share with you i should have thrown this in here as part of that document i always like to include a section called what does success look like because i want to wrap it all up because it's not enough to just do these things back to the tps report right from office space doing it over and over again isn't the goal right getting it done isn't the goal there must be some reason there must be some measurement of success there must be something that we can say this was worth it"

Cary Weston stresses the importance of defining success metrics when creating documents or using AI tools. He argues that simply completing a task, like the "TPS report" from the movie Office Space, is not the ultimate goal. Instead, there must be a clear reason and a way to measure the value and impact of the work to ensure it is worthwhile.